Privacy Statement on using our College website
This statement explains how Fitzwilliam College (“we” and “our”) handles and uses information we collect about users (“you and “your”) of the College website – www.fitz.cam.ac.uk Where you engage with the College for another purpose (e.g. as a prospective or current student, as a previous student, as a member of the College or as a visitor to the College), there are other data protection statements to explain our management of your personal information – see our Data Protection page. Where you enter your personal information into an online form for any specified purpose, you will be told about the use we will make of that information (e.g. to send you newsletters or to enable your attendance at an event).
When changes are made to this statement, we will publish the updated version on our website here and notify you by other communications channels as we deem appropriate or necessary.
The controller for your personal data is Fitzwilliam College, Storey’s Way, Cambridge, CB3 0DG. The person responsible for data protection within the College at the time of issue, and the person who is responsible for monitoring compliance with relevant legislation in relation to the protection of personal information, is the College Data Protection Officer, who is the Bursar, bursar@fitz.cam.ac.uk. The statutory Data Protection Officer for the College is the Office of Intercollegiate Services Ltd (OIS Ltd) [12B King’s Parade, Cambridge; 01223 768745; college.dpo@ois.cam.ac.uk]. The Bursar should be contacted if you have any concerns about how the College is managing your personal data, or if you require advice on how to exercise your rights as outlined in this statement. If you are still dissatisfied after the College’s response, you should contact the statutory Data Protection Officer.
The legal basis for processing your personal data is that it is necessary for the purposes of our legitimate interests, where we have concluded that our interests do not impact inappropriately on your fundamental rights and freedoms. You may ask us to explain our rationale at any time.
We collect and process your personal information for operating and improving our webpages, analysing their use and ensuring the security of our website.
We use a third party service, Google Analytics, to collect standard internet log information and details of your visitor behaviour patterns. We do this to find out, for example, the number of visitors to each page of our website. For information about how Google Analytics uses your personal information, please see here.
Some of our restricted pages require Raven authentication. Raven is a service used by some web sites to identify people from the University of Cambridge so that access decisions can be made based on user identity and related information. The cookies expire when you close your browser. For information about how the Raven web authentication server uses your personal information, please click here.
We also collect the request made by your browser to the server hosting the website, which includes the IP address, the date and time of connection and the page you ask for. We use this information to ensure the security of our websites and to generate usage statistics, and we archive it after a month. We may use and disclose it as necessary in the event of a security concern or incident. For more technical details please click here.
We use a database system called Raiser’s Edge, supplied by Blackbaud, to run our booking system for Alumni events. Blackbaud’s US parent company and Blackbaud’s US affiliates are certified under the EU-U.S. Privacy Shield framework and the U.S.-Swiss Safe Harbor framework. For more information about Blackbaud’s Privacy Shield and other privacy-related matters, please click here.
Some of our pages contain embedded YouTube and Vimeo videos. Cookies set by these third parties serve a number of purposes, including tracking information about how these services are being used, and for ad targeting. We have no control over nor access to this information. For more information about how YouTube and Vimeo use your personal information, please refer to their individual privacy policies, which can be found here and here, respectively.
See here for information about how we use cookies on our website.
We do not share personal information with third parties, except those detailed above.
If you have concerns or queries about any of the above, please contact the College Data Protection Officer at the address given above.
You have the right: to ask us for access to, rectification or erasure of your data; to restrict processing (pending correction or deletion); to object to communications or direct marketing; and to ask for the transfer of your data electronically to a third party (data portability). Some of these rights are not automatic, and we reserve the right to discuss with you why we might not comply with a request from you to exercise them.
You retain the right at all times to lodge a complaint about our management of your personal data with the Information Commissioner’s Office at https://ico.org.uk/concerns/.
Cookies
A cookie is a small piece of information in the form of a text file, sent by a web server and stored on the computer of a visitor to a website. It can then be read back later by the web server when required. The use of cookies is a convenient way of allowing a computer to remember specific information relating to a website. Cookies are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.
Cookies may be either “persistent” cookies or “session” cookies. A persistent cookie consists of a text file sent by a web server to a web browser, which will be stored by the browser and will remain valid until its set expiry date (unless deleted by the user before the expiry date). A session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.
How we use Cookies
The Fitzwilliam website uses cookies in three ways;
- For authentication to restricted pages
- To collect detailed website usage data
- To store a unique identifier that can be used to retrieve information from a data store
The list below explains the cookies we use on our public website and why.
Cookies set by us
Cookie: PHP session
Name(s): PHPSESSID (expires at the end of the session)
Purpose: This cookie stores a unique user id which can then be used to retrieve information stored on a database or submitted in a form. This cookie is deleted when a user closes their browser.
Cookie: Raven Authentication
Name(s): Ucam-WebAuth-Session-s; _idp_session; JSESSIONID (all of these cookies expire at the end of the session)
Purpose: This cookie allows for Raven authentication to restricted pages. It expires when you close your browser.
Cookies set by third parties
Cookie: Blackbaud
Name(s): _ga (expires after two years; _gib (expires after 24 hours)
Purpose: We use a database system called Raiser’s Edge, supplied by Blackbaud, to run our booking system for Alumni events. Cookies linked to this booking system may be used for a number of purposes, including to maintain continuity during a user session, or to store a user name or encrypted identification number so that you do not have to provide this information every time you return to the website.
More information: Blackbaud’s privacy policy
Cookie: Google Analytics
Name(s): _utma (expires two years from set/update); _utmb (expires 30 minutes from set/update); _utmc (expires at the end of the session); _utmz (expires after six months from set update)
Purpose: These cookies are used to collect information about how visitors use our site. We use the information to compile reports and to help us improve the site. The cookies collect information in an anonymous form, including your geographic location, the method you used to reach this site, the length of your visit, the time of your visit, the pages that you visit and anything you search for while on the site. Most of these cookies persist between browser sessions.
More information: Google’s privacy policy
Cookie: Raven
Name(s): Ucam-WLS-Session (expires at the end of the session)
Purpose: This cookie is used in the Raven authentication dialogue. It expires when you close your browser.
More information: Raven’s privacy policy
Cookie: Vimeo
Name(s): _abexps (expires after 12 months); _ga (expires after two years); _gid (expires after 24 hours); _uetsid (expires at the end of the session); player (expires after 12 months); vuid (expires after 12 months)
Purpose: Each cookie serves of one of four different purposes: 1. Essential cookies, which allow you to use a feature of the Vimeo Service; 2. Analytics cookies, which track information about how the Vimeo Service is being used so that improvements can be made and performance reported; 3. Preference cookies, which track your language, volume and HD mode preferences; and 4. Ad targeting cookies, third party cookies which are placed by advertising platforms or networks to deliver ads that may be relevant to you based on your activities, as well as to track ad performance.
More information: Vimeo’s privacy policy
Cookie: YouTube
Name(s): PREF (expires after eight months); VISITOR_INFO1_LIVE (expires after six months); YSC (expires at the end of the session)
Purpose: These cookies help track the number of views for a particular video. The PREF cookie will track user preferences and serve up related content or adverts within an embedded YouTube video.
More information: Google’s privacy policy
The Fitzwilliam website allows you to quickly and easily share its news stories and events to your social media accounts, as well as event information to calendar services (e.g. Google and Yahoo). Please note that these sites create their own additional sets of cookies; to find out more about how they use your personal data after you have left our website, please refer to their individual privacy policies.
Rejecting Cookies
You can choose not to accept cookies and still use the Fitzwilliam website, but some functionality will be lost. The documentation for your web browser will provide you with instructions on how to disable cookies. Below are links to popular web browsers, and how to block cookies using them.
Last updated: May 2018